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🔄 Meeting Makeover Survey

Meetings are the heartbeat of team collaboration — but they can also drain time, energy, and morale if they’re unclear, unproductive, or repetitive. The Fantastic Meeting Culture Survey is designed to help teams take a step back, examine how meetings are experienced, and co-create better ways of working together.

This survey explores core aspects of meeting culture, including purpose, structure, participation, outcomes, and energy. It combines quick Likert-scale ratings with open-text reflections to provide both measurable trends and valuable qualitative insights.

Use this survey when your team is experiencing meeting overload, frequent frustration, or signs of disengagement — or simply as a proactive way to refresh your practices. It’s especially effective before or after a change initiative, reorganization, or a period of rapid growth when new habits need to be established.

The value of this survey lies in sparking honest conversations about how meetings can energize rather than exhaust your team. By capturing concrete feedback and ideas for improvement, you can reduce time waste, increase clarity, and ensure meetings are a meaningful part of your culture.

  • You will be able to modify the text of each question before sending the survey. On the next screen, you can add respondents’ emails — individually or in bulk — and set a deadline. Note: the deadline will not automatically close the survey but signals when you’d like responses submitted.
  • Before sending, you can also add a custom note to the invitation email your respondents will receive. Use this note to encourage candid participation and explain that the goal is to make meetings more purposeful, enjoyable, and productive for everyone.
  • Facilitating the results: After collecting responses and reviewing the report, host a team discussion dedicated to meetings. Start by acknowledging positive feedback to build momentum. Then focus on shared frustrations and prioritize a few immediate improvements — such as clearer agendas, shorter meetings, or trying new formats. Engage the team in co-creating solutions so everyone feels ownership of the changes, which increases buy-in and lasting impact.

Types of questions

Likert scale

Number of questions

18

Author

Org360

License

Creative Commons

Meeting Culture Essentials

  • 1.1Our meetings have a clear purpose.(likert)
  • 1.2We use agendas or outlines before meetings.(likert)
  • 1.3We usually stick to the planned time.(likert)
  • 1.4The right people are invited — no more, no less.(likert)
  • 1.5Everyone has the opportunity to participate.(likert)
  • 1.6We leave meetings with clear outcomes or next steps.(likert)
  • 1.7I feel our meetings are a good use of time.(likert)
  • 1.8I often leave meetings feeling energized.(likert)
  • 1.9Different types of meetings are used intentionally (not everything is a status update).(likert)
  • 1.10We regularly review or improve how we meet.(likert)

Open Text Questions

  • 2.1What’s working well about our meetings?(open text)
  • 2.2What would make them more effective or enjoyable?(open text)
  • 2.3Any meetings we should reduce, redesign, or remove?(open text)
  • 2.4What kinds of meetings or practices do you wish we tried more often?(open text)

🎨 Inspiration Menu

  • 3.1Which of these meeting types or formats would you like to try more often?(likert)

💡 Tips to Spark Better Meetings

  • 4.1Which of these best practices would you like us to use more often?(likert)

Final Reflection

  • 5.1On a scale from 1 (dread) to 10 (love), how would you rate our meetings overall?(likert)
  • 5.2What’s one thing we could do this week to make meetings better?(open text)